Effective May 2025
NiuginiHR ("we", "our", "us") provides a Software as a Service (SaaS) platform for Human Resource Record Management. This Privacy Policy explains how we collect, use, store, and protect information provided by our clients and their users (administrators and employees).
1. Scope This policy applies to all data processed through the NiuginiHR SaaS platform, including data uploaded or entered by client organizations.
2. Information We Collect a. Client (Organization) Information • Organization name and contact details • Billing and subscription details • System usage and login credentials b. Employee/User Data (Managed by Clients) • Full name, contact details, DOB, gender • Employment history and job title • Leave, payroll, and attendance records • Performance reviews and disciplinary notes • Documents such as contracts and ID records c. System Usage Data • Login timestamps and IP addresses • Audit trails and user activity logs • Browser/device type and error logs (for support)
3. How We Use the Information We process data to: • Provide access to the HR management system • Facilitate employee data management for clients • Monitor and improve system performance • Provide customer support and troubleshoot issues • Ensure data integrity and security compliance • Send operational notices (e.g., system updates) .
6. Data Security NiuginiHR employs industry-standard security measures, including: • Encrypted data transmission (HTTPS/SSL) • Encrypted storage of sensitive fields • Role-based access controls • Regular security audits and patching • Secure cloud hosting (e.g., Microsoft Azure/AWS) .
7. Data Retention We retain client data for the duration of the subscription. Upon termination: • Clients may export their data within 30 days • Data will be deleted from our servers after 60 days unless legally required to retain it .
8. Your Rights Client administrators and employees have the right to: • Access and update their profile data • Request data deletion (subject to client approval) • Lodge complaints regarding data handling
9. Cookies and Tracking We use minimal cookies to: • Keep users logged in • Track session activity for analytics and support You can manage cookie preferences in your browser settings.
10. Changes to This Policy NiuginiHR may update this Privacy Policy to reflect legal, technical, or business changes. All updates will be posted on our website and, where appropriate, notified to clients.